Office 2 Office on Our Okanagan:

Elizabeth Densmore, proprietor of Office 2 Office offers a range of office proficiency coupled with personal flexibility to adapt to a variety of organizational structures. With a focus on creating efficient business operations, Elizabeth has a talent extract and organize details into an easy to follow, logical presentation.

Her keen instincts scan office surroundings and visualize the most efficient, seamless, workable solutions, customized to your business. She is a multi-skilled professional who enjoys the challenges of decision making and problem solving. Elizabeth has expanded her services to include Education Sessions how effective and profitable being organized is to the success of a business.

 

In 2006 Ms. Densmore obtained her Business Administration Diploma from Okanagan College. She has over twenty years experience in organizational/ data management, and customer service along with advance computer skills in Word Processing, Desktop Publishing, Excel, Outlook, and PowerPoint She stays current with social media, e-marketing and the growing trends in the vast universe of the internet.

 

 

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Address Vernon
Phone (250) 306-3253
Fax
Business
Keywords
office organization, office efficiency expert, outsource service, consultation, customize forms, business letters, administrative / personal assistant, filing, decluttering, time sensitive / management, confidential, honest, ethical, professional, protect information, profitable solutions, terms of engagement
Key Contact Elizabeth
Email info@office-2-office.ca
Website www.office-2-office.ca
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Description

Elizabeth Densmore, proprietor of Office 2 Office offers a range of office proficiency coupled with personal flexibility to adapt to a variety of organizational structures. With a focus on creating efficient business operations, Elizabeth has a talent extract and organize details into an easy to follow, logical presentation.

Her keen instincts scan office surroundings and visualize the most efficient, seamless, workable solutions, customized to your business. She is a multi-skilled professional who enjoys the challenges of decision making and problem solving. Elizabeth has expanded her services to include Education Sessions how effective and profitable being organized is to the success of a business.

 

In 2006 Ms. Densmore obtained her Business Administration Diploma from Okanagan College. She has over twenty years experience in organizational/ data management, and customer service along with advance computer skills in Word Processing, Desktop Publishing, Excel, Outlook, and PowerPoint She stays current with social media, e-marketing and the growing trends in the vast universe of the internet.

 

 

What We Offer

Office Efficiency Expert Services

In today's economic landscape the Small Business Owner's focus is to build the best team in order to maximize results as a cost-effective solution to meet their goals. Administrative Intelligence is an alternative, affordable solution to streamline your business, improve your bottom line plus create and sustain a competitive advantage in the marketplace. Every business whether selling widgets or fixing them, needs to have proper systems in place that are easily maintained, achievable and provide consistency.

Office 2 Office expertises offer support to improve efficiencies by organizing office chaos and develop tracking systems suitable to the business. After initial consultation the best solution is chosen and implemented for your business. Services are personalized to your style of work and business needs.

Benefits of Outsource Service

Control cost – your fixed costs are converted into variable costs providing more capital to invest into your business and turns into revenue-producing activities

Increase efficiency – an advocate for functional efficiencies, reduced duplication, and most important productive use of time

Reduce Labour Costs - your business will save an extra 39% by eliminating employee costs

Focus on your core business - Every business whether selling widgets or fixing them, needs to have proper systems in place that can be easily maintained so there is always consistency.

Office 2 Office provides the expertise to establish doable, achievable, administrative systems that are customized to your needs and style of work

 

Office Organization

Transform your workspace challenges into profitable business solutions

Solutions for your business

Decrease clutter and increase productivity

Free up your time to concentrate on your business

Improved the flow of your information

One on One Consultation 

Assists with daily challenges

Find the pattern suitable to your business needs

Develop and maintain tracking system

Move toward paperless to achieve more space in your office

Compartmentalize documents, books, magazines, certificates

Create file folders for your bills, bank statements, insurance, investments

Create proper storage and security of essential documents

Solutions to Maintain your Records

Customize filing systems

Manual and electronic filing system

Scan and save documents electronically

Electronic keyword search for documents and folders

Sort, purge, removed redundant and old material

Proper storage of historical information

Checklist for file folders

Solutions Daily Tips and Ideas

Storage units for office supplies, reference material and historical information

Office efficiency layout

To do e-lists

Schedule appointments and reminders

Manage time

Help find pattern suitable to business and style of work

Develop effective processes for daily activities

Locate all your documents in 60 seconds of less

Additional Services

Create letters for receivables, enquiries, invitations, thank you notes

PowerPoint presentations layout prepared

Publisher for your advertising needs

Excel spreadsheets with formulas

Edit and format word documents

Social media and e-marketing

Save yourself time, effort and frustration by outsourcing the services of Office 2 Office. It will become evident very quickly the cost in time you have gained.

 

 

 

Terms of Engagement

Office 2 Office is committed to maintaining the highest degree of integrity in all dealings with potential, current and past clients in terms of documentation confidentiality.

Office 2 Office works with sensitivity in client environments and the protection of all personal information.

Services will be conducted with honesty and sincerity. Every level of ethical consideration will be observed together with the protection and enhancement of the moral positions of all clients.

Professional conduct will be carried out in all activities respectfully and with integrity.

 

Time Sensitive / Management

Along with hunting for lost/misplaced papers, sorting through jumbled, messy files and the embarrassment of rebooking missed appointments, a high level of frustration, sense of despair, feeling stuck, and a lack of progress builds up throughout your day. Potential business opportunities are missed or overlooked because there are no systems established.

Allow Office 2 Office to help you find solutions

• Schedule effective systems in your office to provide better daily time management.

• Differentiate between cleaning up and developing effective processes for daily scheduled activities.

• Develop effective, productive systems, so you know where every incoming item goes, and no task or deadline gets overlooked.

Save yourself time, effort and frustration by outsourcing the services of Office 2 Office. It will become evident very quickly the cost in time you have gained back.

 

Jul 11, 2012

Office Solutions Faster, Better Easier

In today's economic landscape the successful small business owner recognizes the need to focus on building the best team in order to maximize results as a cost-effective solution to meet their goals. Competition has never been more intense and tomorrow's winners will have the vision to deliver the expertise, energy, time and resources to their benefit.

The services of an Office Efficiency Expert provide assistance for small business owners with their office processes they do not have the time, ability or desire to do themselves. The advantage is an office that operates at top capacity, increase in your bottom line and sustain a competitive edge in the marketplace. Office Solutions better, faster, easier will assist your business to become more effective and efficient.

Benefits to your Business

Effective Cost Saving - Services are invoiced for work performed and tax deductible

Customize solutions – Locate documents in 60 seconds or less, increase productivity, improve efficiencies

Reduce Labour Costs - Save upwards 39% by eliminating employee costs

Accomplish more – Concentrate on your business, increase profits

Opportunity - Create more family and personal time

Every business requires proper systems in place that can be easily maintained so there is always consistency. Whether it is the challenge to streamline systems or develop new concepts to improve the flow of information, an Office Efficiency Expert will deliver the skills necessary to improve your workspace environment. Here is an alternative solution to develop effective and efficient office procedures that will provide you with smoother day to day operations. An excellent way to free your time to concentrate on your business needs. The improvements in your business will become evident very quickly.

Recognize your own strengths and know when to call in the expertise of an Office Efficiency Expert. Eliminate the pain by hiring the solution to organize your office environment into an easy, logical format, suitable to your business and style of work. Your peace of mind and business will be restored

Jan 23, 2012

Do you know your organizing style?

Do you have an organizing style?

Do you guestimate where to find your documents?

Have you thought about how best to organize your office space?

Is being organized a priority to you?

Did you know?

According to statistic polls from Cooper & Lybrand and USA Weekend

The average desk worker has 36 hours worth of work on their desk and wastes up to 3 hours a week just ‘looking’ for STUFF!

7.5% of all documents get lost and 3% get misfiled

Professionals spend 5 to 15% of their time reading information, but up to 50% looking for it!

Do you recognize yourself or someone you know?

The Pack Rat

A pack rat belief system it is wasteful to throw anything away. All your stuff is important, a purpose and has personal meeting. Believe if you throw anything away you may never find it again or worse it is gone forever.

The Piler

Likes to make a pile in one, two, or several places so can see all their stuff. Believe their system works because it is all visible and accessible.

Clutter Bug

Finds comfort being surrounded by a whole jumble of stuff strewn and scattered with no beginning or end point. The illusion is everything at their fingertips and under control. It is actually chaotic and an overwhelming disaster!

The Compartmentalizer

They love to compartmentalize by storing without labelling boxes of stuff as far back, high up in a closet or other storage units. Does not anticipate if need to find an item where exactly and which box it was stored. To find that any item every box will be hauled out, rifled through, then store once again. It would be so much easier to label but for some odd reason this is considered a hassle to a collector. Strangely the step labelling boxes is too much work, but the alternative opening and restoring is not to the clutter.

The Scatter

Believe they like to have all the papers in front of them to scan through and view. Papers get moved and scattered from one area to the next eventually turning into a paper cyclone

The Dropper

Drops stuff everywhere leaving a trace of disaster in every corner. Always has a great new idea but never takes care of or completes the last project great idea. Never completes a project because always busy moving onto the next big idea. Never recognizes the carnage they leave behind and takes no responsibility to clean up. The dropper is always big on promises but short of delivery.

Is there a solution to all this chaos? There sure is and let me explain.

The first priority is it to access the situation then contain and defuse the bomb in the office space. Recognize and acknowledge the condition of your own office area. The next step is to bring back order and gain control of your office surroundings.

What is organizing?

Organizing is the process of first identifying what is important to you then prioritizing into categories. You are then able to streamline all your documentation

Why be organized?

So you have control and a better grasp of your own office environment. Whether it is business, personal, organization, or group, you have more clarity for your decisions. You can develop a plan, stay focus, and meet your goals

Where to begin

For more information on where to begin organizing your office space refer to The Pattern followed by The Organizing Process. They provide a reference as a starting point to set you on the right track for your organizing journey.

My mission is to provide guidance to identify your own pattern then develop a tracking system suitable to your style and business needs. To find your pattern contact Office 2 Office

Jan 16, 2012

Organize for Success

Do you ever wonder, how a business stays organized and on track?

Is it a rhythm, a natural ability, a learned skill, possibly a little of each?

Is it a secret? Where does it come from? How do you get it?

What is the secret to organize for success?

Are you ready? Okay the secret to organize for success there is no secret. It is simply a change in routines and behaviour/attitude toward your surroundings. The concept is simple; the hard part is adjusting to a new way of thinking and living. It is a process of numerous small steps that need to be done. The work is challenging at times but the rewards are huge.

Once you are on the road to becoming organized you will see for yourself changes unfold and begin to manifest in your day. As you process your new behaviours, you will begin to see how effective and efficient your business is becoming.

An organized business is always prepared and ready for the next big opportunity.

It is a priority to take care of the details. No matter how insignificant something may look or seem to others, it is imperative never to ignore even the slightest detail.

An organized business recognizes the significance of taking care of all the details no matter how minimal they may seem. To your client the details matter and they will notice. To strive toward organize for success, incorporate the standards of superior performance with high quality.

‘It’s all in the details” - a tried and true statement

Organize for success is consistent with a pulse on every area of your business. A few areas to focus on:

Clients – You know who they are and in tune to their needs

Financials – Understand how much is coming in and going out

Time Management – pace yourself by prioritizing and setting time lines on every task

Upgrading – stay current in your field of expertise

Marketing – Expend your energy that will be most beneficial

Retrieval System – keep track of all the details; your clients, services, projects

Delegate – find workers who love to do work you do not like to do

Stay curious and Aware of your Surroundings

An organized business is always prepared to change for the unexpected.

An organized business sets realistic time lines to complete task and stay on track. Doing this keeps you ahead of schedule. It eliminates the feeling to rush or be reactive instead you are proactive to any new request or unexpected situations.

An organized business owner works continuously on their business between billable jobs in order to increase growth opportunities. Schedule time for business research and development to stay current of what is happening in your field of expertise or interests.

An organized business owner needs to strive for a balanced life, so it is critical to schedule leisure time. We all need downtime to replenish ourselves in order to be at our maximum performance. By actually scheduling activities unrelated to our business helps reduce the level of stress and we give ourselves the opportunity to reenergize. Our minds are then sharpened to take care of all our clients detail needs.

Organize for success will give you the confidence to move forward and pursue new opportunities in your chosen field of expertise. You will gain more insight and become much more prosperous as you grasp how it works in your business.

 

Jan 9, 2012

Save our planet! Recycle your electronic dinosaurs

I finally upgraded to a LED flat screen television and my first thought, why did I wait so long! It is fabulous to actually see the print at the bottom of the screen. My 19 inch television purchased in the 90’s (yea ole boat anchor) with its bevel shape screen was losing its clarity partially with all the demand for new technology taking precedent for LED, Plasma, and HDTV. It was time to say goodbye to this relic.

Did you know bottle depots in British Columbia now take tired, old, dinosaur electronics?

I have always had a belief when making a new purchase it is important to make a conscious decision to removed, recycle, or donate an item to an individual or a not for profit organization that will appreciate the value and is needed. My journey begins to the neighbourhood goodwill store to donate my dinosaur television. To my astonishment they no longer accept television sets that come from prehistoric flat screen television times. Instead bottle depots across British Columbia accept televisions as part of their recycling program. BC Hydro started a program the 3R’s Reduce, Reuse, Recycle to adopt better, safer and more environmentally responsible choices to dispose of electronic devices and to keep them out of the landfill.

Surprised and perplexed my journey continued toward the closes neighbourhood bottle depot to deliver my dinosaur television. As many lined up sorting bottles there was no sign where prehistoric televisions were stockpiled. I went inside and asked one of the employees who said yes we take all sorts of old, prehistoric, dinosaur, and extinct electronic devices. I was absolutely amazed. He follows me to my vehicle with his cart, swiftly takes my 90’s television and off he went to add my recycling item. A fabulous idea the BC government has adopted in order to keep electronic devices out of the landfill. There are so many toxic materials in electronic devices with lead and mercury as major culprits, oozing and leaching into our environment, it is great we now have government regulations to stop this contamination.

There are several electronic devices that are accepted at bottle depots including, televisions, computers parts, cell phone, and telephones. There are a few not on the list for example toasters, toaster ovens or irons. For a detailed list of recyclable electronics check Recycling Council of British Columbia (RCBC) website. The website also provides locations of responsible e-waste recycling facilities in British Columbia known as Return It Stations at a neighbourhood near you.

The question then arises what happens to the electronic relics? The BC Government Return It has a program called The Electronic Recycling Process breaks up raw materials and separates into categories. The part are broken down and further processed recycled to be reused in other capacities for monetary value.

Do your part by helping our environment by participating to stop electronic devices ending up in our landfill. Bring them to your neighbourhood bottle depot to be recycled back into new, reusable materials. Technology changes rapidly. With new, innovated ways to save our planet, we can all do our part to stay current as stewards to be fiscally responsible and environmentally conscious. Let us help each other keep the electronic tree out of our landfill and sprout new branches into a recyclable recovery process.

 

Jan 4, 2012

New Year Resolution - Slay the Paper Monster

It’s the New Year, and you’ve come back to your office to get a fresh start on organizing the operations of your small business. You walk in with good intentions, only to find a mountain of paperwork, unanswered e-mails, and your voicemail flashing angrily at you. Very disheartening!

Maybe this is the year that you need to make a resolution to organize your office space…and to actually follow through on it! Every single year “get organized” makes it into people’s top 10 list of New Year’s Resolutions, and for good reason.

Slay the Paper Monster

One of the biggest challenges of being self-employed is to conquer what I like to call ‘the paper monster’. It’s where a small business owner’s desk is a mess of paper, but they claim to be able to locate anything you ask them to find. It’s like working in a constant state of controlled chaos, where it’s a hunt to find lost/misplaced papers, sorting through messy files and having to face the embarrassment of rebooking missed appointments.

This can easily lead to a high level of frustration, sense of despair, and just the overall feeling of being stuck. Potential business opportunities are continuously overlooked, appointments are missed, and important information lost. Eventually the small business owner becomes overwhelmed where to start or maintain their office space.

Why does it feel so insurmountable? It’s because there are no systems established to organize and maintain the office paperwork.

Resolution Solutions

Every business needs systems created in order to run effectively and smoothly. Invest the time to develop systems customize to your business needs and style of work.

• Begin by sorting your paperwork into current, reference, archive (historical), recycle, or shred

• Develop a routine to schedule appointments with a day timer electronically, manually or both

• Develop tracking systems to manage contact information, receivable lists, statistical information, or checklist for your records

Understand change is a process and your system will need fine-tuning before it is fully operational to your standards and style of work. So relax and remember your office environment will not magically get done overnight. In a very short time the benefits of organizing your office space will become evident as a positive investment in your business and personal life. 

Contact Elizabeth if you need help slaying your paper monster.

 

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